Online board management is a tool to help the leaders to improve and strengthen the governance of their company. With dedicated board management tools they can plan everything on their agenda, seamlessly vote, and create safe minutes that protect them from liability. Outside of the meeting they can collaborate in real-time regarding documents and action items.
A dedicated portal for board members can boost productivity both inside and out of the boardroom. It allows board members and executives to access and modify files with granular access rights. Version control remote wiping the device, locking and wiping devices, and usage reports are also available. Businesses can also save money by switching to cloud-based solutions.
Board directors can use the electronic ”board books” prior to meeting. This book includes all the essential materials, including the agenda and meeting minutes from prior sessions, pertinent documents and more. They can also make use of features such as page sync and annotations shared, along with e-signature for participation in a virtual meeting or work on documents anywhere.
Board management software can assist in reducing the time of the administrator by helping them schedule meetings, record minutes, distribute meeting materials, prepare the agenda as well as create surveys and polls. They can also monitor attendance and quorum, as well as provide proper documentation. Boards can also be engaged anywhere and at any time using secure mobile apps. They can also make use of the built-in video conference feature and simple recording of meeting minutes. This allows busy board member to keep on top of their tasks, and to maintain their performance, whether at home, at work or even traveling.
http://boardmanagmentsoft.org/the-complete-guide-to-using-diligent-board-management-software/