Project data refers to the numbers, estimations and statistical data that are collected and analyzed during construction projects. The correct use of these data helps to improve processes and assures the success of the project. A proper management of these information can help reduce risk and increase profits.
The first step to the analysis of data for a project is to determine the objectives and who will be using it. The next step is to determine the data sources. It is then crucial to confirm and validate the accuracy of the data, and to identify any mistakes or gaps. Finally, the results of the analysis must be communicated to stakeholders.
What is the best method to organize project information?
Reports that are simple to understand and use are the best method of organizing data. This will help you look over the data and determine areas for improvement or opportunities.
There are many ways to create a report, for instance, using an Excel spreadsheet or a graphical dashboard. But the most important thing is to make sure that the report is able to provide the information required by the project manager and stakeholders.
If the project is governed by a budget it is beneficial to create a document that shows the projected amount vs. the actual expenditure to allow for adjustments. A report that details how many hours the resources have worked is also helpful to track the availability of staff and ensuring that the project is meeting the schedule obligations.