Meetings in person allow for more natural conversations and nonverbal cues, which are not feasible in a virtual space. With a little effort and planning nonprofits can maintain a productive meeting dynamic when changing to a digital format.
Virtual board meetings can be as productive as in-person sessions if you are using the best practices. To ensure that your meetings are effective and enjoyable, consider the following tips:
Comprehensive Preparation
Virtual meetings require more thorough and detailed preparation than in-person meetings. A detailed agenda, including clearly defined discussion topics and time limits for each topic, must be communicated prior to the meeting to ensure directors can look up any information they require and prepare questions or suggestions before the meeting gets underway.
Start sharing meeting materials early
If you’re able https://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting to check your Facebook or email accounts it’s easy to lose track of the meeting. Make it a point to send out all the necessary meeting materials, information, and documents at least one week prior to the meeting. This will avoid participants from wasting valuable meeting time and will allow them to engage in discussions and participate in the decision-making process.
Utilize a virtual Board-Management Software platform like OnBoard to allow your board members access to all needed materials and resources prior to the meeting. You will be able to avoid the distractions associated with connectivity and technical issues, which can delay meetings or stalled. To prevent these issues ensure that your board management software company test all links and equipment for each participant in advance of the meeting.