Board portals are hubs for meeting management that are secure. They enable board members to focus more on governance, and less worrying about the smallest details. A robust board portal reduces the cost of printing and distributing the physical board materials.

Ideally, board documents should be distributed at minimum two to three days prior to the meeting so that directors can review them. This gives the board time to discuss and discuss the content of each paper before the meeting. It’s also the ideal time to ensure that all directors are aware of any revisions to the original report or any new information that might have been included in an update.

Boards can benefit from a range of tools that permit them to effectively plan and conduct meetings, collaborate with colleagues and committees, and record minutes following each meeting. Moreover they must be capable of providing their stakeholders with the one source for the most current, accurate and complete documents for the board.

To get the best performance from your portal, you should work with an IT provider who will work directly with your IT department and take into consideration the specific security requirements of your organisation. Ensure that the software you choose to use is ISO 27001 compliant, with encryption both in transit and at rest, and granular control over access and authentication. It should also offer 24/7 assistance from a dedicated team of specialists. Check that the company that hosts your board portal regularly undergoes internal and external audits as well as penetration tests.